Research Coordinator I Research Options Lab

The Options Collaboratory (www.optionslab.ca) is currently looking for a dynamic team player with excellent skills and experience in clinical trials to fill an exciting new position as a Research Coordinator I. Our lab is an interdisciplinary research team dedicated to bringing together community, academic, clinical, and policy partners to find and implement new and better options for the treatment and prevention of HIV and other sexually transmitted infections (STIs). We are housed within the MAP Centre for Urban Health Solutions (www.maphealth.ca) and conduct clinical research within the Division of Infectious Diseases at St. Michaels Hospital.

The successful candidate will participate in the implementation and coordination of clinical research studies in the areas of HIV, STIs, mpox and emerging infectious diseases. In particular, the coordinator will initiate new and ongoing clinical trials, screen and recruit for eligible patients, obtain informed consent, complete study procedures as defined in the protocol and record study data following Good Clinical Practice Guidelines and Division 5 of the Food and Drug Regulations. Additionally, the candidate will be responsible for providing administrative support for the Options Lab including tracking and administering study related payments. maintaining appropriate inventory for study supplies, maintaining current lab licenses, freezer logs and training certificates.

This position is onsite with the option for occasional remote work.

Because our lab works with historically disadvantaged populations including gay, bisexual and other men who have sex with men (MSM), transgender people, ethnocultural minorities, and other equity-seeking groups, the ideal candidate must have demonstrated familiarity and comfort working with these populations.

Applications without a cover letter will not be reviewed.

Duties & Responsibilities:

Administrative Duties (50% of work time)

• Creates trainings, manuals, e-learning content as needed.
• Organizes, facilitates, and runs meetings with internal teams, and external stakeholders.
• Facilitates the communication plan for internal and external stakeholders. Disseminates information as needed.
• Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.
• General office duties e.g., filing, mailings, courier services, ensuring stocked and maintained inventory /supplies/equipment/software.
• Designs all source documents (templates, tracking files, forms, guidance documents) for the collection, and management of information/data.
• Organizes, sets up, and maintains equipment used in clinical research studies.

Research Specific Tasks (40% of work time)

• Assists Principal Investigator and Research Program Manager in the initiation of new research and:
• Coordinates and conducts screening, recruitment, and follow-up visits with participants.
• Manages, prepares, and oversees monitors/audits.
• Monitors, and controls research regulations, quality, and guidelines, including ethical (e.g., REB submissions), and safety protocols.
• Writes and administers informed consent forms.
• Arranges timely payments to participants.
• Plans, organizes, directs, controls, and evaluates the activities and operations of research studies.
• Quantitative and qualitative data collection, including designing interview guides, surveys, chart review and conducting interviews.
• Liaises with multiple internal and external stakeholders at local and international levels, navigates stakeholder relationships, and responds proactively to anticipated challenges.
• Contributes to the presentation of research related information: reports, proposals, publications, presentations, manuscripts, abstracts, newsletters, posters etc.
• Helps develop processes, tools (workflow, Gantt charts), and resources to support team members, and projects.
• Helps prepare specifications, presentations, and report preparations in consultation and negotiation with multiple stakeholders.
• Troubleshoots/solves logistical and technical obstacles.
• Supports proposals (RFP), and grant application process and protocols.
• Prepares grant letters of support.
• Biological sample collection (Phlebotomy, dry blood spot testing etc.), processing and shipping according to TDG/IATA
• Maintains awareness of health and research news, events, and current high-profile research activities.
• Day to day project and staff guidance tasks (10% of work time)
• May train, coordinate, and/or delegate tasks (including overseeing quality control of submitted assignments) to Research Assistants, casual staff, and internal/external collaborators.
• May recruit and onboard personnel (e.g., peer navigators, students) and oversee development and maintenance of staff competence in required areas.
• May conduct some conflict resolution.
• May help review the technical work of the department or project teams.
• May develop and implement policies, standards and procedures for the clinical studies and research operations in the department.
• Performs cross functional and other duties as assigned and/or requested.
• All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:
• Strict compliance with patient/employee confidentiality practices and policies.
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
• Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.
• Qualifications:
• Undergraduate Degree and 2 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
• Experience with Health Canada Division 5 regulated trials is preferred.
• TCPS CORE 2 is an asset. (Completed within first 2 weeks of hire)
• Good clinical practice certificate is an asset. (Completed within first 2 weeks of hire)
• Degree in Nursing is an asset.
• Bachelor of Science in Nursing is an asset.
• Phlebotomy workshop/certificate or lab tech course is an asset.
• Clinical Research certificate is an asset.
• Basic understanding of science, including applicable theories, frameworks, and models.
• Project coordination skills.
• Experience working with a diversity of stakeholders is an asset.
• Basic computer skills with Microsoft Office experience, and database software.

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Thank you for applying.