Events Manager

Avalere Health | Remote | CA

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If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Events Manager - Avalere Health below matches your qualifications. Good Luck: D

The Events Manager is responsible for managing and delivering all meetings-based projects, ensuring that the project is delivered to budget, schedule and…...

Hamster Kombat
About the Role The Events Manager is responsible for managing and delivering all meetings-based projects, ensuring that the project is delivered to budget, schedule and quality. This role includes attending approximately up to 12 domestic/international meetings per year or virtual meetings some potentially outside of normal working hours.

Provide internal project lead on all event projects across client accounts and serve as the principal day-to-day point of contact for event and onsite management, faculty management, financial management, and compliance. Given the nature of the role, there will need to be a certain amount of flexibility with working hours during busy times, in particular prior to going onsite and to accommodate client’s working hours. With experience, mentorship and line management opportunities may be appropriate What Youll Do
  • Venue search in line with the pharmaceutical industry regulations and client hospitality guidelines
  • Provide venue recommendations document detailing costs and amenities for both meeting and faculty dinner venues
  • Venue liaison, such as meeting room and accommodation requirements, catering provisions and AV requirements
  • Liaise with congress secretariat and third-party suppliers
  • Manage ground and dinner transfers, where necessary
  • Organise and undertake site visits in accordance with clients requirements, and provide full report
  • For virtual meeting specifically recommend platforms in line clients’ needs/restrictions and meeting format using Avalere Health meetings platforms,
  • Provide onsite liaison and management of venue to ensure all final arrangements are in place, including any AV requirements
  • For virtual meeting attendance specifically, provide liaison and attendance management. Act as a trouble shooter in case of technical difficulties, be the primary onsite contact for client, HCPs and tech partners, set-up and manage communication channel during meeting and alert stake holders if needed, manage meeting attendance at start of meeting
  • Develop and distribute faculty communications, including invitation letters, logistics forms, confirmation details, welcome letters, personal itineraries, departure transfer information, and thank you letters
  • Manage consultancy agreements and liaise with clients’ legal departments for honoraria fair market value (FMV) rates
  • Arrange and book faculty flights in line with client travel policies and arrange visa applications where necessary
  • Arrange faculty teleconferences for briefing calls
  • Process honorarium and expenses post-meeting
  • For virtual meeting specifically, develop and distributes all faculty communications, ascertain faculty familiarity with platform provided and schedule training call if required, be point of contact for any logistics and technical requests.
  • Maintains tight financial control throughout events, working closely with Project Managers regarding budget preparation and specification; review event management fees and hours, assist with proposal/pitch content, project tracking, obtain quotations from third-party suppliers, sign venue/supplier invoices, full-cost reconciliations
  • Input into project schedules for events elements, ensuring task timelines are met and updating the project team of any changes to agreed timelines ·
  • Ensure client is kept fully informed throughout: arrange project kick-off meeting, hold regular status meetings and project debrief
  • Establish and maintain good working relations with clients, faculty and key suppliers
  • Maintains records of Healthcare Professional costs for the public reporting of transfer of value data (e.g. SUNSHINE ACT and EFPIA reporting)
About You
  • University education in Event and Festival Management, Business Admin or related field
  • Strong events background, with at least 3 years’ experience within a corporate environment or ideally a medical communications agency; must be computer literate
  • Experience delivering international events, such as advisory boards, workshops, preceptorships, congresses, satellite symposia, exhibitions, and standalone events in an in person setting and virtual setting
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with the ability to provide tactful handling and adapt to situations accordingly
  • High degree of accuracy and attention to detail
  • Ability to prioritise tasks and activities to deliver within agreed deadlines
  • Excellent organisational skills with the ability to multi-task
  • Able to handle challenging situations with clients, faculty and internal colleagues and provide adequate solutions
  • Extensive European and International travel experience
  • Experience in following platforms Cvent (full usage beneficial), Zoom, WebEx, Team and Vmix (understanding of functionalities and ability to recommend platforms in line with clients’ requirements recommended)

Information :

  • Company : Avalere Health
  • Position : Events Manager
  • Location : Remote
  • Country : CA

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Events Manager job info - Avalere Health Remote above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Events Manager job info - Avalere Health Remote in 02-06-2024 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

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Post Date : 02-06-2024

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