Executive Administrative Assistant
About Us
The Ministry of Energy and Resources develops, coordinates and implements policies and programs to promote the growth and responsible development of the provinces natural resources industries. The Ministry operates as the primary regulatory authority for the oil and gas industry and ensures competitive royalty systems, regulations and policies for all natural resource sectors. The Ministry also plays an important role in promoting Saskatchewans diverse resource potential to investors around the world.
The Opportunity
The Ministry Energy and Resources is seeking a highly organized and detail-oriented administrative professional to join us in the role of Executive Administrative Assistant to support to the Executive Directors of Strategic Planning and Initiatives and Business and Technology Services. Your services will be split between both areas.
In this role, you will provide senior level administrative leadership and office management support to the by:
- Managing, tracking and monitoring action items, referrals and correspondence within timelines;
- Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
- Managing calendars through collaboration, prioritization and scheduling;
- Monitoring administrative processes and making improvements within the branch to ensure optimum efficiency;
- Drafting, recording, proofreading and/or editing a variety of documents in accordance with Government of Saskatchewan (GOS) visual identity standards and ministry writing standards;
- Handling sensitive documents with discretion;
- Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
- Compiling expense information and preparing forecast and budget reports for review;
- Maintaining manual and electronic filing, bring forward and records management systems; and,
- Ordering supplies and handling office equipment repairs and furniture replacement.
The Ideal Candidate
Our candidate of choice will be a confident self-starter who demonstrates reliability, flexibility, professionalism and who is courteous, attentive to detail and capable of meeting new challenges while supporting a team environment and maintaining a positive attitude. You will be:
- Independent and confident in organizing, prioritizing and proficiently completing multiple tasks while dealing with frequent interruptions and tight deadlines;
- Proficient in managing budget activities and monitoring office expenditures;
- Able to verify, code, process and track invoices for approval and payment compliance with policy;
- An exceptional communicator both verbally and in writing;
- Have extensive knowledge of government policies and procedures; and,
- A relationship builder who demonstrates our values: excellence and innovation, respect and integrity, service excellence and working as one team.
Typically, the knowledge and experience required to achieve the above is obtained through:
- A combination of formal education in business or office administration, combined with work experience in a similar role; and,
- Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
What We Offer
The Ministry offers dynamic and challenging work for talented individuals in an environment that supports creativity and innovation. In addition, the Saskatchewan Public Service offers:
- Dynamic, challenging work for talented individuals;
- A competitive salary;
- Comprehensive benefits package, including a pension;
- Vacation, earned days off and other types of leave;
- Advancement opportunities; and,
- Flexible work arrangements.
Information :
- Company : Government of Saskatchewan
- Position : Executive Administrative Assistant
- Location : Regina, SK
- Country : CA
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Post Date : 2025-03-06 | Expired Date : 2025-04-05