Administrative Assistant Events (Canada Summer Jobs)

Canada, Alberta, Calgary Applications due: 02 May, 2025 Job Synopsis

Mennonite Central Committee Alberta (MCCA) has an opportunity for a youth to learn a diverse range of event services skills while participating in executing tasks such as making event venue arrangements; event equipment bookings; managing invitations, attendance, and registration of participants for scheduled events; assisting with technical and logistical details to ensure events are up and running; arranging event supplies and deliveries and general administrative duties related to events management. Come join an exciting, fast-paced environment with a team that amplifies and communicates the importance of sustainable development.

Job Details

Hourly Employee Full Time

Qualifications MCC is an equal opportunity employer, committed to employment equity. This job is funded through the Canada Summer Jobs program. This is a temporary position (35 hrs./week, Monday - Friday) based in Calgary, AB. Eligibility Criteria:

• You must be aged between 15 and 30 years old on the start date of the job.
• Have a valid Social Insurance Number
• Be a Canadian citizen, permanent resident of Canada or a person who has been granted refugee status and be legally entitled to work in Alberta.

Key Responsibilities Tasks and Responsibilities

• Works in collaboration with the MCC Alberta team members to execute the event plans and checklists.
• Assist with managing data for invitees and attendees for planned events.
• Communicating and assisting with response to inquiries and event information.
• Work with the events team to organize event space and area.
• Execute event venue tasks including technical and planning assignments.
• Coordination of events inventory and help with event supplies for delivery.
• Assist with set up and tear down at event venues.
• Helping with post event stewardship and debriefing (thank you notes, following up with participants, sending out feedback surveys et.)
• General administration tasks- preparing emails, printing, photocopying, filing, minute taking etc.

What Were Looking For:

• A minimum of one-year post-secondary education.
• Some event experience and some technical knowledge
• Knowledge and ability in MS Office (MS Word, Excel, Outlook)
• Experience with Spiffy, Eventbrite, Teams, and Slack is an asset.
• Knowledge of social media platforms for event planning activities
• Must have the ability to multitask, work with diverse personalities and work within strict deadlines.
• Enthusiastic to learn the ropes of our unique events and administration.
• Team player with a positive attitude.
• Administrative experience: 1 year (preferred)
• Class 5 AB drivers license (preferred)
• Flexible to occasionally work evening or weekend shifts.

Start Date

20 May, 2025

Term Length

12 Weeks

Salary Details

Base salary: $17

Location Description

Calgary is situated on the banks of the Bow River, nestled in the foothills of the Alberta Rocky Mountains. With a regional population of over 1 million, Calgary is Albertas largest city. Its rich heritage is rooted in agriculture, oil and gas, and technology. Calgary is an educational centre, offering many opportunities for education through the University of Calgary, Southern Alberta Institute of Technology, Mount Royal University, and various Christian post-secondary institutions. Calgary is a young, vibrant community with over 68% of the population under age 45. A rich mixture of cultural and recreational activities is available within the city and within a one hours drive. Calgary boasts a large area dedicated to urban parks that are interconnected with bicycling and walking trails.

Information :

• Company : Mennonite Central Committee
• Position : Administrative Assistant Events (Canada Summer Jobs)
• Location : Calgary, AB
• Country : CA