Admin Bookkeeper

Job Summary:

Shield Roofing & Exteriors is a restoration construction business that needs an Admin Bookkeeper. The atmosphere of our office is casual but demanding at times requiring the ability to quickly adapt to changes.

The Admin Bookkeeper is responsible for ensuring that all billing processes are completed accurately and efficiently. This includes maintaining accurate and complete customer records, generating customer invoices, preparing customer statements, and following up on outstanding payments. Additionally, maintaining business accounts through QuickBooks. As admin you will also be responsible for helping with general administration tasks.

Duties and Responsibilities:

- Assist with front desk operations, including greeting visitors, answering phone calls, taking messages and directing inquiries to the appropriate department

- Perform clerical tasks such as filing, photocopying, and organizing documents this includes electronic and physical documents and files.

- Maintain a clean and organized workspace

- Data entry- Keep an accurate record of client accounts and outstanding balances

- Create and send invoices and account updates to clients electronically or on paper

- Notify clients of upcoming or missed payment deadlines

- Address our clients billing questions and issues, interfacing with clients in a timely manner

- Assist in streamlining the accounts receivable process by identifying areas for performance improvement

- Maintaining our accounts through QuickBooks

- Daily department updates

Skills and Qualifications:

- QuickBooks (one year preferred)

- Proficiency in Microsoft Office programs, Google Docs, Sheets and Adobe

- Excellent communication skills, both written and verbal

- High degree of accuracy and attention to detail

- Strong organizational skills with the ability to prioritize tasks and meet deadlines

- Experience in front desk operations and customer service

- Knowledge of bookkeeping, administrative procedures and clerical tasks

- Ability to work independently and as a team

- Minimum High School diploma

- Construction knowledge is an asset but not required

Job Type: Full-time

Pay: $18.00-$28.00 per hour

Benefits:

• On-site parking

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Language:

• English (preferred)

Work Location: In person

Information :

• Company : Shield Roofing & Exteriors
• Position : Admin Bookkeeper
• Location : Calgary, AB
• Country : CA