| Position | Executive support assistant |
| Posted | 24 Jun 2026 |
| Expired | 24 Jul 2026 |
| Company | Peak Associates Limited |
| Location | North York | CA |
| Job Type | Full Time |
Latest job information from Peak Associates Limited for the position of Executive support assistant. If the Executive support assistant vacancy in North York matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Peak Associates Limited for the position of Executive support assistant below matches your qualifications.
A leading commercial real estate organization is seeking a highly organized, proactive, and service-oriented Executive Support Assistant to join the Executive Services team. Working as part of a collaborative executive support team, this individual will provide comprehensive administrative assistance while also supporting various personal and family-related matters requiring discretion, professionalism, and exceptional attention to detail. This role is ideal for an experienced administrator who thrives in a fast-paced environment, enjoys balancing competing priorities, and takes pride in delivering a seamless support experience.
Key Responsibilities: Provide day-to-day administrative support, collaborating as a team to support the Leadership Team; Coordinate internal and external meetings (in-office and virtual), including preparation of meeting materials, boardroom set-up, catering if required, and follow-up action items; Assist with the planning of domestic and international travel for business and personal, including flights, private charters, accommodations, security, transportation, and detailed itineraries; Screen and prioritize communications, correspondence, and requests; Assist with expense reporting (business and personal), invoice processing, and general administrative tasks; Coordinate catering, hospitality, and event logistics for meetings and corporate functions; Assist with planning and execution of golf tournaments, sponsorship events, charitable functions and networking engagements; Maintain confidential records, files, and sensitive information with the highest level of discretion; Manage charitable donations and documentation, assisting with philanthropic initiatives where needed; Assist with personal scheduling, appointments, and family logistics as required; Coordinate personal and family travel arrangements, including passports, visas, travel documentation, and detailed itineraries; Manage reservations, bookings, transportation, and other lifestyle-related logistics; Assist with personal errands, gift purchasing, and special requests; Preparing files and documents, and managing electronic and hardcopy files; Backup for Executive Services Team members when needed; Support special projects and initiatives on behalf of the executive office;
Qualifications: 5+ years of experience in executive administration, executive support, personal assistant, or office of the president environments. Strong interpersonal and communication skills with a polished and professional demeanor. Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. Demonstrated ability to handle highly confidential information with discretion and sound judgment. Advanced proficiency with Microsoft Office Suite and related business applications. Strong attention to detail and commitment to delivering exceptional service. Self-motivated, resourceful, and capable of anticipating needs before they arise. Team player attitude who is flexible to assume a wide-range of tasks.
Note: the role is based f/t onsite in the office. Standard hours are 8:30-5pm, Monday to Friday.
After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive support assistant at the office North York above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.
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