Administrator at SIEL Human Solutions

Job Description:

Latest job information from SIEL Human Solutions for the position of Administrator. If the Administrator vacancy in Moose Jaw matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at SIEL Human Solutions for the position of Administrator below matches your qualifications.

ADMINISTRATOR - Moose Jaw, SK

South Hill Medical Clinic in Moose Jaw, SK is seeking a Temporary Part-Time Administrator. Reporting to the Office Manager, the Administrator provides administrative leadership, primarily overseeing the South Hill Medical Clinic Innovation Fund Project and Patient Medical Home Development.

If you have a minimum of 2–3 years administrative experience, preferably in a healthcare or clinic setting, then this job is for you! This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics in Saskatchewan; therefore, this position is temporary until March 31, 2027, with the possibility of extension.

Responsibilities:

1. Innovation Fund Account Management & Financial Coordination

• Manage and oversee SMA-related funds, including allocation, transfer, and reconciliation of funds between SMA, the clinic and the Physicians.

• Track and record incoming and outgoing SMA disbursements in alignment with funding guidelines.

• Prepare financial summaries, expense tracking, and reconciliation reports for submission to SMA.

• Maintain accurate financial documentation, invoices, and receipts for audit and reporting purposes.

• Liaise with SMA coordinator to address queries and ensure compliance with financial and operational expectations.

2. Reporting & Data Management

• Compile, analyse, and submit operational and financial reports to SMA as required.

• Maintain accurate clinic data systems to support quality improvement and performance reporting.

• Conduct data analytics to identify trends, gaps, and improvement areas in clinic operations and funding usage.

• Prepare monthly, quarterly, and annual reports and data summaries for internal and SMA review.

3. Communication & Liaison

• Act as the primary communication bridge between SMA, the Clinic Leadership team and the Saskatchewan Health Authority as needed.

• Ensure timely and clear communication regarding reporting deadlines, funding updates, and administrative requirements.

• Collaborate with clinic leadership to implement new SMA programs, funding changes, and reporting processes.

• Draft and manage all correspondence, paperwork, and documentation required by SMA.

4. Administrative Operations

• Assist with daily administrative tasks such as mail, document filing systems, scheduling, inventory tracking, and office supply management as needed.

• Maintain accurate patient and physician records in compliance with privacy regulations as needed.

• Support recruitment and onboarding activities for clinic staff as needed.

• Ensure adherence to clinic policies, procedures, and operational standards.

• Draft Agendas and take meeting minutes as required.

5. Billing & Financial Support (Asset)

• Assist with medical billing and submission of claims to health authorities and insurers.

• Assist with monitoring claim rejections, corrections, and resubmissions.

• Support physicians and staff in understanding billing procedures and ensuring compliance.

Qualifications:

• Diploma or Bachelors degree in Business Administration, Healthcare Administration, Accounting, or a related field.

• Minimum 2–3 years of administrative experience, preferably in a healthcare or clinic setting.

• Experience in accounting, reconciliation, and data reporting is required.

• Familiarity with SMA programs, funding structures, or healthcare grant reporting is an asset.

• Knowledge of medical billing systems (e.g., EMR, billing software) is an advantage.

• Knowledge/experience with Quality Improvement work is an advantage.

• Strong computer skills: MS Excel, Word, and database management.

• Excellent communication, organizational, and analytical skills.

If you are looking to pursue a career with a clinic that improves patient access and quality care through team-based support, then this position is for you!

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Job Info:

• Company: SIEL Human Solutions
• Position: Administrator
• Work Location: Moose Jaw
• Country: CA

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Administrator at the office Moose Jaw above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.