Administrative Officer 1 - Legislative Services

Competition No: 2024-215

Duration: Temporary Full Time

Salary: $5,957 – 6,200 – 6,460 – 6,730 – 7,011/month

Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM - 4:45 PM (Nine-Day Fortnight)

Special Notes: Subject to Note ‘C’ of Schedule ‘B’ of the CUPE 23 Inside Division Collective Agreement

Last Updated: 6/4/24

The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

This is specialized administrative work of some variety and complexity in providing clerical and administrative support services for the Legislative Services Department. The Administrative Officer 1 prepares weekly agenda for Council meetings by receiving internally and externally generated correspondence, reports, and agenda items, referring same to appropriate departments for replies and reports, following-up to ensure replies are received in a timely manner and compiling agenda materials in accordance with procedures by-law; processes all departmental incoming correspondence; acts as official secretary to various Council committees, advisory bodies and boards, sets up and coordinates meeting arrangements, prepares agenda and supporting material, takes, edits, prepares and distributes minutes and advises on procedural rules during such meetings; processes and expedites reports, briefs, and supportive material to Committee members, prepares reports on behalf of various Committees for consideration by Council. Assigns, checks and supervises the work of one or more subordinates engaged in clerical and typing duties and provides related guidance and support. Coordinates delegated administrative projects, such as inter-departmental training related to departmental procedures. The work involves considerable contact with elected officials, the public and a variety of internal and external contacts pertaining to departmental operations, policies, actions and decisions of committees and related matters. Considerable independence of judgement and action is exercised in most aspects of the work. Performs related work as required.

Qualifications include completion of Grade 12 and a post-secondary program in business or public administration, plus considerable related experience in government administration; or an equivalent combination of training and experience. Thorough knowledge of business English, spelling, grammar and punctuation and of modern office practices and procedures. Considerable knowledge of the Community Charter, Local Government Act, Freedom of Information and Protection of Privacy Act, and of the bylaws, statutes, regulations, policies and procedures applicable to the work performed; of the functions and objectives of the various committees served, of meeting proceedings and governing principles of Robert’s Rules of Order; of records management as related to information storage, distribution and retrieval systems. Working knowledge of the operations and functions of various departments. Ability to prepare Council agendas and coordinate preparation of agenda items with various departments; to arrange and coordinate meetings and to take and transcribe minutes that involve interpretation of the collective sense of meetings, and to frame motions often from general dialogue; to assign, check and supervise the work of one or more subordinates and to provide related guidance and support. Ability to establish and maintain effective working relationships with officials, the public and a variety of internal and external contacts and to act on behalf of supervisors during their absence within well defined limits.

This is a temporary full time position until June 2, 2025.

Please apply online by June 13, 2024.

At the City of Burnaby, we are committed to fostering an inclusive and diverse workforce that authentically mirrors the vibrant community we proudly serve. We consistently embrace diversity and endeavor to build an inclusive workforce that celebrates the richness of our community. We warmly welcome applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to join us in shaping a more vibrant and equitable future together.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.

Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.