Archives Administrator

Competition No: 2024-239

Duration: Regular Full Time

Salary: $6,730 – 7,011 – 7,319 – 7,629 – 7,946/month

Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM – 4:45 PM (Nine-Day Fortnight)

Special Notes: Normal for CUPE 23 Inside Division Collective Agreement

Last Updated: 6/24/24

The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

This is professional archival work in developing, administering and maintaining the municipal archival program. An incumbent develops and administers corporate and community archival operations; develops and implements policies, procedures and systems for the acquisition, appraisal, maintenance, storage, preservation, security, retrieval and delivery of archival material; collaborates with the Records and Information Administrator in ensuring the full integration of the archival and corporate records management programs; appraises, classifies, describes, accessions and provides historic documentation and public records on archival materials; assesses the historical importance of materials to determine suitability for the archives; ensures that archive materials are properly maintained, stored and handled. The successful candidate coordinates in the transfer of records to the archives and liaises with donors; provides assistance, access and reference services to municipal staff, researchers, students and members of the public; advises users of other reference sources and referrals as required; promotes interest and awareness of the municipal archives; researches and plans exhibits and displays of historical interest; organizes lectures and public information sessions; presents reports and recommendations to a variety of contacts such as Committees, Council, City Leadership Team. An incumbent prepares correspondence, reports, procedures manuals and promotional materials; develops and updates reference tools such as finding aids, subject indexes and administrative histories; compiles budget recommendations and monitors expenditures. Performs related work as required.

Qualifications include a Master’s Degree in Archival Science plus sound related experience or an equivalent combination of training and experience. Considerable knowledge of modern archival techniques and collections, standards and procedures along with the history, growth and development of Canada, particularly in relation to British Columbia and the City of Burnaby. Working knowledge of historical research techniques, other archival and community resources. Ability to develop, organize and administer archival operations and recommend policies and procedures, retention and disposal of archival records; plan, assign and supervise the work of subordinates engaged in related work and, as required, to direct the work of volunteers; maintain archival retrieval systems using accepted standards; establish and maintain effective working relationships with internal and external contacts; prepare a variety of written materials related to the work; work with minimal supervision; lift and/or move archival materials. A valid Driver’s Licence for the Province of British Columbia is required.

Location: Deer Lake 1 and McGill Library Branch

Please apply online by July 4, 2024.

At the City of Burnaby, we are committed to fostering an inclusive and diverse workforce that authentically mirrors the vibrant community we proudly serve. We consistently embrace diversity and endeavor to build an inclusive workforce that celebrates the richness of our community. We warmly welcome applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to join us in shaping a more vibrant and equitable future together.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.

Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.