Assistant Trial Coordinator /Judicial Secretary

Legal Assistant - Real Estate
Downtown Toronto

Our client, a top tier law firm located in the core of downtown Toronto seeks a Legal Assistant to independently assist and manage the daily operations of a busy commercial real estate team by focusing on the administrative side of the practice.

This firm offers 2 days of work from home a week!

Responsibilities:

Practice Management

• Administrative matters relating to files, including conflict checks, opening and closing files, docket entry, filing and accounts
• Calendar management, including setting up various tickler system for deadlines and appointments and managing the flow of meetings, deadlines and appointments
• Communication and follow up with various individuals related to practice and some personal matters
• Communicate with clients to arrange meetings, manage administrative matters and generally coordinate client facing matters.

File Management

• Document production in relation to large commercial real estate transactions; including acquisitions, dispositions, financings and joint venture transactions
• Draft requisition letters and responses, prepare off-title inquiry letters and communicate directly with various governmental agencies in connection with various due diligence matters
• Deal directly with clients, financial institutions, various governmental agencies, land registry offices and title insurance companies on an ongoing basis
• Use Teraview to submit or search for information related to transactions
• Prepare reporting letters and/or closing record books for circulation
• Handle administrative matters relating to commercial real estate transactions, including preparation of critical dates list, wire transfers, cheque requisitions and other similar administrative matters

Requirements:

• Minimum of 3 years’ previous experience as a Legal Assistant preferably in commercial real estate law at a large Bay Street law firm.
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Experience in Conveyancer and Teraview
• Flexible to work overtime as required
• Handle time pressure situations and stress of multiple demands
• Must have strong Microsoft Office 365 Suite of Applications skills

Interested candidates should apply today!

We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.