Information Management Analyst - ANTICIPATORY

For further information on the organization, please visit Immigration and Refugee Board of Canada

Closing date: 10 January 2025 - 23:59, Pacific Time

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Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

As the Immigration and Refugee Board of Canada (IRB) is committed to conducting inclusive and barrier-free staffing processes, if you have a functional limitation or a disability that may impact your performance at any step of the process, such as when submitting your application online, completing an exam or a written exercise and/or participating in an interview, you may request an accommodation. Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed, and to allow candidates to fully demonstrate their abilities. Should you be invited to participate in an exam, a written exercise, or an interview, you will receive an e-mail including additional information on the assessment format so that you can determine whether you require an accommodation. If you require accommodation, support in completing and submitting your application, or if youre unable to apply online, please make your request as soon as possible to the address listed below under "Contact information" prior to the closing date of this employment opportunity. For more information on the "Assessment accommodation" process, please refer to the hyperlink mentioned above. To achieve an inclusive workplace at the Immigration and Refugee Board (IRB), preference may be given to qualified candidates who, at the time of application, indicate that they belong to the following Employment Equity group (self-declaration): Persons with disabilities . Therefore, we encourage applicants to fill out the voluntary Employment Equity section of this application.

Work environment At IRB, we dont just accept difference - we celebrate it! We proudly, passionately, and actively strive to make IRB more reflective and inclusive of the society that we serve. The decisions we make today will reverberate in Canada for generations to come. We will only be able to deliver better, more accessible, and more inclusive public services by having an inclusive workforce with a diversity of experiences, perspectives and backgrounds that reflects Canadas now and in the future. We are committed to helping diverse talent thrive. Are you a member of one or more of the following groups: Indigenous peoples*, members of the Black community and other Racialized People, Persons with a disability, Women or 2SLGBTQI+ ? Are you looking for continuous opportunities for advancement and to make a difference? If you share our vision for a strong and inclusive Canada, come be a part of the IRB Team!

• The term “Indigenous peoples” aligns with international usage and replaces the legislative term “Aboriginal peoples” that appears in the Employment Equity Act and the Employment Equity Regulations.

DUTIES Information and data management is a discipline that directs and supports effective and efficient management of information and data in an organization, from planning and systems development to disposal and/or long-term preservation. In the Government of Canada, information and data are safeguarded as a public trust and managed as a strategic asset to maximize its value in the service of Canadians.

Intent of the process

This is an anticipatory process. A pool of partially qualified or fully qualified candidates will be established to staff positions with various tenures (term, indeterminate, acting, assignment or secondment), various linguistic profiles and/or security clearances (reliability or secret) within the Immigration and Refugee Board of Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE EE1 Recent* experience in providing advice and guidance to clients and/or managers; EE2 Experience in developing and/or applying guidelines, procedures or standards and providing advice and recommendations related to **information management; EE3 Experience providing advice and recommendations related to **information management. EE4 Experience analyzing, verifying and interpreting information from various documents and taking appropriate action. (i.e: providing recommendations or processing documents).

• Recent experience is defined as experience obtained within the last two (2) years.

**Information Management is a discipline that directs and supports effective and efficient management of information in an organization, from planning to disposal and/or long- term preservation.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements English Essential French Essential English or French Essential Bilingual Imperative (BBB/BBB) Bilingual Imperative (CBC/CBC)

Information on language requirements

ABILITIES AND COMPETENCIES A1 Ability to communicate effectively orally A2 Ability to communicate effectively in writing A3 Work effectively with others A4 Demonstrate integrity and respect A5 Showing initiative and being action oriented A6 Thinking things through

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE AE1 Experience in conducting research, collecting, analyzing, and maintaining information and/or data; AE2 Experience in producing reports for analysis and data visualization using data management programs such as Excel, Power BI, etc; AE3 Experience in managing information in Microsoft 365 (Sharepoint, Teams, and Channels); AE4 Experience in preparing, developing, and delivering information or training sessions; AE5 Experience developing and implementing information management requirements (such as retention schedules, folder structures, information architectures, permission models, metadata); AE6 Experience in the supervision of staff, including monitoring performance, assigning work, coaching and training; AE7 Experience in the provision of mail and messenger services;

Conditions of employment

Secret security clearance - or Reliability security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Volume management strategies could be applied at any stage of the process to identify applications for further consideration. TIPS FOR APPLICANTS Asset qualifications could be used at any stage of the process, including the screening stage. If you meet any of the asset experiences, it is to your advantage to demonstrate this in your application. COMMUNICATION All communications related to this selection process will be conducted via email. Candidates must check their email accounts as there may be short deadlines for responses. It is the candidates responsibility to provide us with any changes to their contact information.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.