Executive Assistant

EXECUTIVE ASSISTANT
Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the largest defence procurement project in Canadian history.
We have built more than 80% of Canadas current combatant fleet and continue to perform maintenance and modernization work on these vessels. We are committed to building the best ships, with the best workforce in the best facilities. By joining our team of more than 2,300 shipbuilders, you can enjoy a dynamic, diverse, and family-friendly career with a company dedicated to your success, learning, health, wellness, and safety.
At Irving Shipbuilding, we’re making history – why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.
Irving Shipbuilding Inc. is seeking an Executive Assistant.

Supporting the Vice President, Supply Chain & Quality and Vice President, Planning and the broader Supply Chain and Planning functions, the Executive Assistant will be a highly attentive, detail-oriented professional with the demonstrated ability to effectively multi-task and manage multiple time-sensitive priorities and support the efficient operation of the team. The Executive Assistant will maintain the integrity and confidentiality of information passing through the Vice Presidents office.

This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia. The primary language of work is English. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons, and persons of the 2SLGBTQ+ community. ISI encourages applicants to self-identify in the cover letter/resume portion of your application. Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment where all employees feel supported and valued. ISI is committed to working towards a barrier-free workplace and to expanding the accessibility of the workplace to persons with disabilities. Candidates who require accommodation during the selection process are invited to contact recruitment@irvingshipbuilding.com.
Qualifications:

• Education: Post-secondary certificate or diploma in business administration or relevant field

• Experience: 5-8 years of related experience required.

• Well-developed skills using Microsoft Outlook, SharePoint, Visio, Word, Excel, and PowerPoint, with the ability to learn new software and programs quickly.

• Experience in travel/event organization is an asset.

• Strong attention to detail and organizational skills with a displayed sense of urgency.

• Ability to work both independently and as a member of a high-performing team in an executive office setting.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).
Key Responsibilities:

• Provide administrative support to the VP, Supply Chain & Quality and VP, Planning and their immediate team including monitoring and responding to incoming communications, managing daily schedule, and coordinating the scheduling and execution of meetings.

• Prepare communications for internal meetings and all hands/town hall meetings and issue departmental correspondence. Includes preparing and editing presentations.

• Act as a primary point of contact between the VP and internal/external stakeholders. Manage, emails, calls and correspondence on behalf of the VP as required.

• Arrange travel when required and track and report on expenses.

• Collect departmental reports for review by the VP, Supply Chain & Quality and VP Planning

What We Offer:
Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:

• A flexible medical, dental, and vision plan

• Employee & Family Assistance Programs

• RRSP matching program

• Health & Wellness reimbursements

• Opportunities to take part in job related training and development.

• Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies

• Relocation costs (if eligible)

Please be advised that some positions within our business have been designated as ‘Safety Sensitive’ where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.
For further details, please contact Talent Acquisition at recruitment@irvingshipbuilding.com.
To Apply for this Career Opportunity:
Please complete the online application form. An up-to-date resume of experience and education is required.
All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.
We thank all candidates for their interest, however, only those selected for interviews will be contacted.
Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.
We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.

Additional Information

• Posting Date: Jun 4, 2024