Branch Administrator

Administrative Assistant I

Department: Plant Maintenance
Program: Engineering & Infrastructure
Status: Temporary Full Time (9 months)
8 Hour Shifts, Days Schedule (Subject to Change)
Location: Bowmanville, Port Perry and Ajax-Pickering
Wage Schedule: $28.120 - $38.240 per hour
File Number: 2400001326

We are currently looking for an enthusiastic and motivated Administrative Assistant to join our team. In this position you will have the opportunity to use your extensive knowledge and expertise to help us develop, implement, and maintain innovative Engineering practices that will meet the current and future needs of Lakeridge Health.

DUTIES AND RESPONSIBILITIES:

The Administrative Assistant I (AA1) will play an integral role in supporting the Engineering & Infrastructure program. This position acts as a liaison between stakeholders as the first point of contact for Engineering related inquiries while providing a positive customer service experience; processing/assigning LHAP, LHB, and LHPP work orders; maintaining and updating of preventative maintenance processes/procedures. The AA1 will assist with; payroll process, obtain quotations, entering requisitions on SAP for supplies/services, prepare monthly on-call schedules for Maintenance Engineers, contract documents with respect to contractor in/out; provide AA vacation/sick coverage for E & I at other sites.

QUALIFICATIONS:

• Office Administration Diploma (General, Medical, Legal or Executive) or the equivalent of significant related experience.
• Experience in an Administrative Assistant role, preferably in a health care setting.
• Intermediate knowledge and experience with Microsoft Office; Word, Excel, PowerPoint, Outlook (may be tested).
• Exceptional keyboarding skills.
• Excellent written and verbal communication skills to enable effective interaction with all stakeholders within Lakeridge Health, being staff, physicians, patients, and external contacts.
• Familiarity with engineering trades terminology and ability to learn related software, proven ability to coordinate and manage multiple demands under restricted timeframes.
• Self-motivated and able to work with minimal supervision.
• Ability to maintain confidentiality.
• Ability to foster good public relations and effective working relationships.
• Demonstrated problem-solving skills in dealing with operational and management issues.
• Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork, and Joy
• Demonstrated understanding of and commitment to Lakeridge Healths comprehensive safety programs and practices, including staff safety, patient safety, environment safety and participates in regular in-service education in this area.
• Proven good attendance record with capability of maintaining this same standard.

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Healths policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.