Administrative Assistant

Purpose:
Under the direction of the Executive Assistant, the Administrative Assistant role supports the goals and objectives of the Office of the Dean and the Officer of the Executive Officer. The role will provide confidential administrative support to the Dean, Executive Officer, Associate Deans, and Schulich Leadership team as well as provide advanced reception, administrative and clerical support for the general operation of the Office of the Dean and Office of the Executive Officer.

Education:
College Diploma in a related field such as Office Administration or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:
Two (2) years recent related experience in an administrative role including providing front desk reception within a Deans office and calendar management to senior-level administrators. Experience dealing with corporate, business and government entities, and coordinating multiple activities in a fast-paced environment including program/event coordination in an academic environment is required.

Skills:

Exercising responsiveness, tact, diplomacy, and discretion when dealing with others, dealing courteously and effectively with a diverse population of students, faculty and staff.
Ability to maintain confidentiality.
Efficient attention to detail.
Effective organizational skills including ability to set priorities, multi-tasking and meeting deadlines.
Working effectively under pressure of high volume and frequent interruptions.
Efficient written and communication skills to obtain and provide accurate information in a clear and concise manner.
Efficient customer service skills.
Exercising initiative and good judgement.
Working effectively both independently and as a member of a team.
Intermediate MS Office.

Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday to Friday, 8:30 am to 4:30 pm. Summer: same. Occasional overtime will be available.Peak periods: August, September, December, January MayVacation restriction: April to June

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the Posted Date on the job posting. Please refer to the Posting Intent on the job posting.