Administrative Assistant

Salary range: The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.
We have a FULL TIME opportunity for an Administrative Assistant, Employee Experience. The successful applicant will be based/assigned in Surrey. Working days shall be from Monday to Friday and days off will be Saturday, Sunday and Statutory.
Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Take the next step and apply so we can continue the conversation with you. Detailed Overview:

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Executive Director and/or Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities:

• Provides administrative and secretarial support by drafting correspondence, transcribing and typing correspondence, reports, presentations, and memoranda.

• Researches, organizes, and summarizes support materials. Generates reports and presentations.

• Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.

• Manages appointment calendars including scheduling and coordinating meetings and/or conferences. Resolves scheduling conflicts and issues.

• Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.

• Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

• Provides timekeeping functions for the department as required.

• Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information; researches expenses using online reporting functions, advises on variances.

• Performs clerical functions such as sorting and distributing incoming and outgoing mail, faxes, internal correspondence and courier documents.

• Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.

• Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

• Performs other related duties.

Qualifications: Education and Experience

Grade 12 supplemented with courses from a recognized secretarial program plus three (3) years recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to type at 50 w.p.m. and proficiency in using word processing, spreadsheet and database applications.
• Ability to operate standard office equipment and relevant computer software.
• Physical ability to perform the duties of the position.