Program Analyst (RFT 1.0 FTE)

Position Information

Posting Number: ROM24-240E
Title: Program Analyst (RFT 1.0 FTE)
Position Status: Regular Full-time
FTE: 1
Job Schedule: Days
Department: Finance
Union: Non-union
Site: Royal Ottawa Mental Health Centre

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

Reporting to the Director of Finance and Supply Chain, the Program Analyst will:

• Ensures the accurate and timely capital and operating budgets for the Royal Ottawa Health Care Group;
• Provides financial expertise and guidance for budgeting and forecasting to a diverse portfolio of programs across the hospital;
• Educates and engages with all levels of management concerning matters of operation;
• Participates in hands-on problem solving activities and improvement work.

Duties: Accountability #1: Budgeting

• Leads and coordinates the annual operating and capital budget processes (e.g. review related corporate budget strategies, analyze submissions, and provide recommendations for revisions).
• Working with all levels of management to develop accurate revenue and expenditure budgets in conjunction with the Director Finance and Supply Chain.
• Recommends and operationalizes improvements to the budget process, communication, timelines, and budget tools.
• Provides technical and professional expertise to management during the budget process; including reviewing related corporate budget strategies, analyzing budget submissions, and providing recommendations for revisions.
• Develops tools and reports to assist all levels of management in data analysis and budgets.
• Creates and delivers education sessions and provides training to all levels of management and front line staff on matters relating to financial statement analysis, budget preparation, etc.
• Assists in budget presentations to senior leadership and the Board; assists in the submission of the final budget to the Ministry of Health and Long Term Care (MOHLTC) via the completion of the Hospital Annual Planning Submission.

Accountability #2: Program Support

• Provides support to various managers, directors and Vice Presidents as the subject matter expert on financial transactions.
• Investigates and/or responds to requests on issues that may have a financial impact on the organization and provide analysis, alternatives and recommendations.
• Maintains current knowledge of the Ontario Case Costing standards and health system funding methodologies and make recommendations on improving data quality; work collaboratively with the patient costing team, programs and medical staff to ensure continued improvement of patient costing data that is used to inform internal and external decision-making.
• Acts as a consultant in the development of business plans when new programs or services are being planned; reviews, provides advices and makes recommendations where appropriate.
• Demonstrates the effective use of the financial system to managers.
• Completes, analyzes and ensures the accuracy of various key corporate financial reports within prescribed timelines and according to the specific needs of various stakeholders and various other funding or governing agencies.

Accountability #3: Reporting

• Ensures the hospital is in compliance with the Ontario Healthcare Reporting Standards and Generally Accepted Accounting Principles (GAAP);
• Encourages and influences organizational compliance to the Ontario Health Care Reporting Standards (OHRS) and provides consultation and educational services to all levels of management to ensure quality financial data is used to inform and support decision making, internally and externally.
• Monitors the hospital’s financial status of programs; perform detailed analysis of the monthly financial results by assigned program;
• Includes documenting the outcome and investigating areas of concern in order to explain or ensures corrective action for all material variances as well as assist in forecasting year-end results.
• Ensures the hospital operates in compliance with accounting principles and internal financial policies.
• Completes supplementary program specific reporting and audits that require the preparation of year-end reconciliations, year-end financial and statistical reports

Accountability #4: Other duties

• Responsible for the Maintenance of the general ledger reports
• Follows up to client, staff, internal and external inquiries in a timely manner.
• Works with staff to improve processes and find efficiencies.
• Performs and reviews reconciliations and analysis of balance sheet accounts.
• Leads the process for development of learning tools for all staff and develop program reporting and analysis tools.
• Participates on teams that will improve organizational readiness to perform efficiently in a patient-based funding environment.
• Other duties as assigned
• Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal.
• Ensures a work environment that is conducive to the Royal’s Anti-Racism, Harassment, Discrimination-Free Workplace and work safety policies and practices.
• Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment.

Qualifications:

• Four year undergraduate degree with a focus in Business Admin, Human Resources, or Finance
• CPA certified
• Minimum 5 years’ experience working in a computerized accounting environment
• Excellent organizational, time management and problem solving skills
• Good communication and interpersonal skills
• Flexible with the ability to work under pressure and meet deadlines
• Ability to be discreet and maintain confidentiality
• Excellent team work
• Strong working knowledge of spreadsheets (Excel)
• Demonstrates initiative to recommend changes
• English level A- is mandatory in oral expression, comprehension, reading and writing. Bilingual (French/English) is considered an asset.

Salary Range: 40.85 to 48.62 per hour

Additional Information

• All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.