General Labourer

Job offer - Administrative Support Assistant

Contract: 10 hrs/week

Location: Virtual

Salary: $27 / hr

The Réseau franco-santé du Sud de l’Ontario (French Health Network) is a non-profit organization created in 2003 that contributes to the development of French-language health services in the Central Southwestern region of the province by providing leadership in understanding trends in the health system, supporting health service providers and advancing public policy. The RFSSO’s territory includes the regions of the Greater Toronto Hamilton Area, Southwestern Ontario and the Niagara Region. The RFSSO is looking for a motivated individual who is ready to excel in advancing the development of French health care services.

POSITION SUMMARY

Under the supervision of the Executive Director and in accordance with the principles and guidelines of the Réseau franco-santé du Sud de lOntario, the Administrative Support Assistant is responsible for the tasks listed below. This contract position requires administrative skills, good interpersonal skills and strong technical knowledge.

JOB-RELATED TASKS

The Administrative Support Assistant is responsible for carrying out the initiatives for which he/she has been designated, and for monitoring their progress. The chosen candidate performs a variety of technical and administrative tasks to ensure the smooth running of the Network. To this end, the candidate gathers and analyzes data or information, produces reports and fulfills various administrative mandates, while ensuring efficient management of the documentation produced. The candidate’s mandate is to support the Executive Director and the Board of Directors in the governance of the Network.

ADMINISTRATIVE TASKS:

• Administrative support for the Executive Director and the Board of Directors
• Prepare, write and layout various documents
• Manage the distribution and inventory of the Réseau’s promotional items
• Communicate with agencies and suppliers and coordinate administrative service
• Prepare and draft minutes and ensure follow-up between meetings
• Participate in drafting reports for accountability purposes
• Logistical support (meeting room reservations, catering, etc.)
• Support regarding the AGM
• All other related administrative tasks

REQUIRED TRAINING AND EXPERIENCE:

• Minimum of two (2) years experience in a similar position
• Bachelors degree in administration or a relevant combination of education and work experience
• Experience with, as well as an excellent knowledge of, Windows operating systems and Microsoft Office suite (Office 365, Word, Excel, PowerPoint, Outlook, SharePoint), new technologies related to telecommunications (Zoom, Teams, Google applications, etc.), and website management and communications (WordPress, Canva, social media, etc.)
• Excellent writing, proofreading and editing skills.

SKILLS AND ABILITIES:

• Knowledge of Ontarios healthcare system, Francophone communities and the realities and issues related to French-language healthcare services
• Experience working with non-profit organizations
• Ability to analyze, take initiative, organize, adapt and solve problems
• Good judgment and sense of responsibility
• Leadership, creativity, versatility and an ability to work independently and collaboratively within a virtual team in an interdisciplinary environment
• Communication, writing and presentation skills to a variety of audiences, in French and English
• Good knowledge of social media
• Excellent oral and written communication skills in French and English
• Respect for differences and cultural diversity
• Team spirit, professionalism, flexibility.

CONDITIONS OF EMPLOYMENT

• Access to a computer is required, as well as a high-speed Internet connection and technical troubleshooting skills.
• Availability to work evenings and occasional weekends
• Valid drivers license and automobile required
• Must reside in Ontario
• Must be authorized to work in Canada: Canadian citizen or valid permit.

Interested candidates are invited to submit their application no later than May 15, 2024, to the attention of Julie Lantaigne, Executive Director. A cover letter and resume can be sent to info@francosantesud.ca.

We thank all those who apply; however, only those selected for an interview will be contacted. The Réseau is an equal opportunity employer.

Job Type: Fixed term contract

Schedule:

• Monday to Friday

Work Location: Remote

Application deadline: 2024-05-15