Material Administrator

Requisition ID: 41328

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canadas Top 100 Employers, BCs Top Employers, and Canadas Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

The Storekeeper I performs material/product handling functions at the City of Vancouver’s warehouse facilities including: receiving, sorting, storing, counting and issuing general stores material/products, automotive parts and equipment. The Storekeeper I is accountable for accurate recordkeeping regarding all material movement to ensure adequate stock levels and is responsible for precise recordkeeping to ensure proper control over material movement and effective utilisation of available storage space.

The Storekeeper I works collaboratively with warehouse employees and frequently interacts with a wide range of internal and external stakeholders.

Specific Duties & Responsibilities

Material/Product Handing and Recordkeeping

• Receives material/products, automotive parts and equipment and confirms received goods to orders
• Inspects material/products, automotive parts and equipment for quality and quantity
• Stores material/products, automotive parts and equipment in order to minimise the occurrence of risks and to prevent losses due to improper storage handling
• Issues material/products, automotive parts and equipment according to the completed and approved order
• Maintains accurate recordkeeping and reporting of complex records for all inventory movement of material/products, automotive parts, and equipment in Materials Management System (SAP, M5, CCG, Excel, or other System)
• Regularly reviews records documenting the inventory movement, identifies errors in the data and escalates the errors to Supervisor to resolve
• Reviews and matches packing slips, invoices and Purchase Orders in Materials Management System (SAP, M5, CCG, Excel, or other System); compares details with the associated Purchase Order in Materials Management System (SAP, M5, CCG, Excel, or other System); investigates and resolves all routine discrepancies and escalates all challenging and unusual inconsistencies
• Prepares and obtains the appropriate authorization to order recurrent material
• Works with customer to identify material needs, and escalates any concerns around inventory availability of stock and non-recurrent stock
• Counts and records inventory totals according to set schedule and set parameters and reports and escalates any discrepancies between inventory count and the data recorded in the system or historic records
• Proposes effective storekeeping and recordkeeping methods – allocates proper bins, shelves, and improved recordkeeping systems
• Sorts, counts, and records inventory that is stored outside of the main warehouse (such as, in the yard) to ensure proper controls over material and space management
• Makes non-routine transportation arrangements for supplies with shipping representatives and prepares fairly complex shipping orders
Performs related work as required

Warehouse Operations

• Adheres to the necessary safety methods and procedures, departmental processes, and corporate policies
• Maintains warehouse cleanliness and organization
• Operates motorized material/product handling equipment (vehicles, forklifts and stock pickers)
Performs other duties/responsibilities as assigned

The successful candidate must be prepared to work at various warehouse locations within the City of Vancouver, and will be required to work non-standard hours, as operationally required. The work location and schedule may be subject to change due to facility requirements and in accordance with the Collective Agreement.

Qualifications

Education, and Experience:

• Grade 12 or equivalent supplemented by the completion of course work in Inventory/Supply Chain Management
Related warehouse experience, or an equivalent combination of training and experience

Knowledge, Skills and Abilities:

• Working knowledge of the principles and practices of warehouse operations and materials movement
• Ability to develop and maintain effective working relationships with a variety of internal and external contacts
• Ability to communicate effectively in individual or group settings
• Ability to work in high volume environment with frequent interruptions and changing priorities
• Ability to work well under pressure, handle multiple tasks and changing priorities with tight time frames
• Ability to occasionally work at any one of the Warehouse locations within the City of Vancouver
• Ability to work independently and with minimal supervision
• Ability to read, write, count, and speak English
• Sufficient physical strength and agility to handle and lift heavy items
• Ability to perform physical work in all weather conditions
• Knowledge of computer programs including word-processing, spreadsheets, databases, scheduling programs, and other City of Vancouver software applications an asset
• Forklift Operator Certificate (in good standing) preferred
• Ability to operate a vehicle, forklift, and order picker preferred
• Ability to work at heights is an asset

Business Unit/Department: Finance, Risk & Supply Chain Management (1150)

Affiliation: CUPE 15 Non Pks

Employment Type: Regular Full Time

Position Start Date: May 2024

Salary Information: Pay Grade GR-018: $32.92 to $38.75 per hour

Positions: 2

Application Close:

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

Apply now

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.