Are you a newcomer to Canada?

In the heart of Southern Alberta, tradition meets innovation in Lethbridge County – one of Canada’s most productive rural communities. Our agriculture industry generates nearly $4 billion each year in economic activity – no small potatoes! Our producers are feeding the world, and we couldn’t be more proud.

We provide municipal services that have a direct impact on people every day, like road maintenance, customer service, land use planning, bylaw enforcement, ag programs, and much more. This is a duty we do not take lightly. Our employees are dedicated to fostering an environment where our citizens and businesses can thrive.

We find creative solutions to challenges and work as a team to overcome obstacles. We embrace change and innovation because we believe we can always be better than yesterday. We value our people and believe in supporting our employees at all levels of the organization.

Working at Lethbridge County isn’t just a job. A career here means working toward the betterment of the community, and entire region. Join us as we pioneer new pathways with the goal of becoming “Canada’s Most Innovative Rural Community”.

POSITION SUMMARY:

Reporting to the Executive Assistant, CAO and Council, the Administrative Assistant provides a variety of coordination and support functions to ensure effective and efficient operations throughout the organization. This role works collaboratively with all supervisors and employees and provides back-up support to the rest of the Administrative team.

DUTIES AND RESPONSIBILITIES:

• Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material from machine dictation and handwritten copy
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual or computerized information filing systems
• Record and prepare minutes of meetings
• May compile data, statistics, and other information to support research activities
• May train office staff in procedures and in use of current software
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Order office supplies and maintain inventory
• Greet visitors, ascertain nature of business, and direct visitors to the appropriate person
• Provide information to customers and the public concerning goods, services, schedules, rates, regulations, and policies in response to telephone and in-person enquiries
• Support all departments with other administrative or clerical duties as assigned

POSITION QUALIFICATIONS:

• Ability to take initiative, be self-motivated, and work collaboratively.
• High-level of personal integrity and strong adherence to code of ethics.
• Ability to develop and maintain effective relationships.
• Effective written and verbal communication skills.
• Must be well-organized with and have a high-level of attention to detail.
• Ability to interpret, implement, and adhere to organizational policies and procedures.
• Willingness to attend training as requested to grow and develop skills.
• Strong computer skills and experience with Microsoft Office Suite.
• Ability to learn and adapt to changing work conditions within a deadline-oriented environment.
• Satisfactory Police Information Check (will only be required by the successful candidate as a condition of the offer of employment).

WORKING CONDITIONS:

• Office environment, Lethbridge Administration building.
• Must be available for core business hours, Monday – Friday from 8:30 am to 4:30 pm
• This position may be privy to confidential and sensitive information.

Job Types: Full-time, Fixed term contract
Contract length: 8 weeks

Pay: $19.00 per hour

Expected hours: 35 per week

Benefits:

• Company events
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2024-05-05