Receptionist and Administrative Coordinator

Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future.

Education for Sustainability is woven into all aspects of our engaging, authentic, and experiential curriculum of inquiry, outdoor learning, play-based learning, and Montessori. Our program is integrated to tailor to students’ individual needs with an intentional focus on children’s social-emotional development, health, and well-being.

The Opportunity

Terra is seeking a Receptionist and Administrative Coordinator who will work alongside our students, families, and educators to ensure the daily operations of the school. Applicants with a genuine warmth and love for supporting children and their families as they embark on their educational journeys are encouraged to share a cover letter and resume.

The esteemed members of our school community bring with them diverse experiences, unique perspectives, and varied educational backgrounds. Every individual on our team is valued, heard, and respected. We work collectively to achieve our mission, while embodying our values in everything that we do.

The Role

As the Receptionist and Administrative Coordinator, you will:

• Develop a strong understanding of Terra’s school culture, and what sets us apart from other early learning centers.
• Foster warm and trusting relationships with families and community members.
• Connect and engage in collaborative partnerships with fellow educators, colleagues, leaders, families, and the greater community.
• Manage student and staff onboarding processes such as creating and sending letters and organizing uniform fittings.
• Schedule and host virtual and in-person tours with interested families.
• Support and communicate with educators, principal, and team in maintaining and updating school processes and procedures.
• Perform administration duties such as establishing and maintaining employee, student, and business files and records, processing invoices, and receiving incoming mail and phone calls.
• Manage and calculate expenses, budgets, and tuition, including managing benefits.
• Set up and maintain office systems including ordering supplies and keeping track of inventory.
• Manage relationships with external contractors.
• Coordinate, support, and organize staff and community events.
• Attend staff meetings and professional development opportunities where necessary.

The Qualifications

As the Receptionist and Administrative Coordinator, you have:

• Strong communication skills; verbal and written English.
• Excellent interpersonal skills. Have a passion for building and maintaining relationships with students, families, and colleagues.
• Strong time management skills and the ability to prioritize and multitask.
• Highly resourceful team-player, with the ability to work independently.
• A passion for people and strong ability to build authentic and trusting relationships with all community members.
• Initiative and Attention to detail.
• A growth mindset, recognizing opportunities for learning and growth daily.
• Experience working with children and in an administrative role is an asset.
• A commitment to learn, apply, champion, and embody Terra’s Values, Mission, and Vision.
• Ability to thrive in a creation, growth-stage environment.
• Canadian citizenship and/or are legally permitted to work in Canada.

Commitment

• 40 hours per week
• Permanent

The Perks

Some of the industry-leading benefits you will receive working at Terra Early Learning:

• Competitive salary commensurate with education and experience
• Extended health and dental benefits
• Paid vacation days
• Five paid sick days annually
• Catered lunch daily
• Public and bank holidays and holiday increase with service and seniority
• Growth mindset environment

Job Type: Full-time

Pay: $19.00-$23.00 per hour

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• On-site childcare
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelors Degree (required)

Experience:

• Administrative experience: 1 year (required)

Language:

• English (required)

Work Location: In person