administrative assistant

Salary range: The salary range for this position is CAD $29.30 - $38.45 / hour Why Fraser Health?:

Why join us

Fraser Health is the second largest health system in Canada with over 48,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.

We hire great people for phenomenal jobs. Bring your positive energy and flexible nature to a role where you can really make a difference as a Representative, Talent Acquisition & Onboarding (TAO).
Apply your demonstrated knowledge of human resource management, including collective agreement provisions pertaining to employment and recruitment in a dynamic, team-based environment.
This Regular Full-Time Representative, TAO role is based out of our Central City Offices located in Surrey, BC. Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer. Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
In a career with Fraser Health you will be part of a dedicated team of providers in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Learn more about our benefits and compensation.

We invite you to apply today and find out why our employees recommend Fraser Health to their friends and family as an excellent place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.
Detailed Overview: Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: Reporting to the Leader, Talent Acquisition & On Boarding the Representative, Internal Recruitment supports the provision of internal recruitment services to employees, managers and Employee Experience staff by assessing customer needs and applying Employee Experience Policies and Procedures and Collective Agreement provisions; processes position postings; coordinates completion of employment documentation; initiates and maintains computerized databases; provides advice and clarification/interpretation of collective agreements; provides administrative support to department; composes and completes human resources and labour relations related documentation. Responsibilities:

• Participates in human resource management issues by dealing directly with manager/employee enquiries or issues regarding internal recruitment matters, and their associated databases and administration; performs routine research by compiling, analyzing, summarizing and interpreting personnel related data.
• Processes position postings to include relevant notification at various Fraser Health sites; follows up with department manager to provide information on applicants; co-ordinates the completion of relevant employment documentation, posts and distributes successful applicant lists, determining the distribution of appropriate reports and documentation to relevant parties such as union representative, shop stewards, department managers, in accordance with collective agreements.
• Initiates, maintains and updates computerized and manual record keeping systems including vacancy tracking; produces relevant reports.
• Provides advice and clarification/interpretation of collective agreements and responses to general queries concerning to internal recruitment.
• Composes and completes routine and confidential human resource and labour relations related documentation such as letters regarding appointments and employment verification, and other HR forms such as external reference requests.
• Acts as receptionist for the department by answering telephones and providing assistance to visitors, employees, department heads and external agencies, screens and actions incoming mail.
• Provides confidential administrative support duties such as determining urgency of requests and advising relevant consultant, co-ordinating meetings, arranging for meeting rooms, gathering statistical information and preparing a variety of reports.
• Takes, prepares and distribute minutes for meetings as required.
• Administers a range of employee tests (e.g. typing and medical terminology) and maintains test records.
• Maintains departmental manuals and libraries, provides input and implements departmental operating procedures; orders office supplies as necessary.

Qualifications: Education and Experience

Diploma in Human Resource Management and two (2) years recent related experience, preferably from within the healthcare industry or an equivalent combination of education and experience.

Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities

• Proficiency in the use of personal computers and related software applications.
• Knowledge of human resource practices and relevant collective agreements.
• Ability to plan, organize and prioritize work.
• Thorough knowledge of office methods and procedures.
• Demonstrated ability to communicate effectively, including to compose correspondence.
• Demonstrated ability to deal with staff and public effectively.
• A minimum of 40 w.p.m. typing.
• Physical ability to perform the duties of the position.