Admin Assistant

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Position Overview
Aecon Industrial brings seamless solutions to key clients through operational excellence and reliability. With the ability to self-perform across our diverse business offering and a strategic fabrication network, Aecon Industrial proactively and profitably manages projects across a diverse range of industrial business areas (Renewable Energy, Natural Gas Distribution, Oil and Gas, Water, Mining, Cogeneration Energy, Chemical, etc.). Aecon Industrial is also known for the pioneering of prefabricated piping services to better manage site labour and the integration of specialized coating systems into the fabrication process.
Reporting to the Office Manager, the Office Administrator is responsible for a variety of administrative tasks and responsibilities for the office team using strong organizational and communication while maintaining confidentiality.
What You’ll Do Here:
Provide reception and administrative support to office staff as required such as:

• Answer phones and attend to visitors at the front desk
• Direct phone calls and visitors to the appropriate personnel
• Manage internal on-call and external after hours call services
• Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times
• Provide support for boardroom meeting bookings and ensure smooth connectivity for users
• Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.)
• Monitor and replenish the office supplies inventory
• Maintain and replenish the kitchen areas ensuring they are stocked and tidy
• Prepare mailings or courier requests
• Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services
• Support travel booking and expense processing as required
• Provide assistance to the estimating and proposal team as requested for general admin
• Maintain and organize document files.
• Other related general administrative duties as required

What You Bring to the Team:

• Superior customer service
• Detail Oriented
• Good computer skills using MS Office Products
• Must be able to deal with sensitive issues in a confidential manner.
• Strong communication skills, dealing tactfully with employees, visitors, and customers
• Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines
• Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual
• High school Diploma and preference for post-secondary with a business or administrative diploma

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.