Licensing Clerk

Job Summary:
We are seeking a detail-oriented and organized individual to join our team as a Clerk. As a Clerk, you will be responsible for providing administrative support and ensuring the smooth operation of our office.

As a Licensing Clerk at our car dealership, you will play a crucial role in ensuring that all vehicle sales and transfers comply with state and federal regulations. You will be responsible for managing the documentation required for vehicle licensing and registration, as well as liaising with government agencies and other stakeholders to facilitate the process smoothly. This position requires meticulous attention to detail, strong organizational skills, and excellent communication abilities.

Key Responsibilities:

• Vehicle Documentation Management:
• Collect, review, and process all necessary documentation for vehicle sales and transfers, including titles, registrations, and other legal documents.
• Ensure accuracy and completeness of all paperwork related to vehicle licensing and registration.
• Maintain organized records of all vehicle transactions and related documentation.
• Licensing and Registration Processing:
• Prepare and submit vehicle registration applications to the appropriate government agencies in a timely manner.
• Coordinate with state motor vehicle departments and other regulatory bodies to obtain necessary permits, licenses, and plates for vehicles.
• Follow up on registration applications and resolve any issues or discrepancies that may arise during the process.
• Customer Service:
• Provide assistance and guidance to customers regarding vehicle licensing and registration requirements.
• Address customer inquiries and concerns related to vehicle documentation and licensing procedures in a professional and courteous manner.
• Communicate with customers throughout the licensing process to keep them informed of progress and ensure their satisfaction.
• Compliance and Legal Requirements:
• Stay informed about current laws, regulations, and industry standards related to vehicle licensing and registration.
• Ensure compliance with all state and federal requirements for vehicle sales and transfers.
• Assist in maintaining dealership compliance with legal and regulatory standards regarding vehicle documentation and licensing.
• Administrative Support:
• Assist other departments within the dealership as needed with administrative tasks related to vehicle sales and transfers.
• Maintain confidentiality and security of sensitive customer information and dealership records.
• Perform other duties as assigned by management to support the efficient operation of the dealership.

Qualifications:

• High school diploma or equivalent; additional education or training in office administration or a related field is preferred.
• Previous experience in automotive dealership operations, particularly in vehicle licensing and registration, is highly desirable.
• Strong attention to detail and accuracy in paperwork processing.
• Excellent organizational and time management skills.
• Proficient computer skills, including knowledge of MS Office applications and dealership management software (DMS).
• Effective communication and interpersonal abilities.
• Ability to work independently with minimal supervision and as part of a team.
• Familiarity with state and federal regulations governing vehicle sales and registration is a plus.

Joining our team as a Licensing Clerk offers an exciting opportunity to contribute to the success of our dealership while ensuring compliance with legal and regulatory requirements. If you are detail-oriented, customer-focused, and thrive in a fast-paced environment, we encourage you to apply for this position.

Job Type: Full-time

Pay: $16.55-$19.00 per hour

Expected hours: 25 – 35 per week

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Automotive Licensing: 1 year (required)

Work Location: In person