Information Management

Job Information

Job Requisition ID: 59144
Ministry: Technology and Innovation
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 02, 2024
Classification: Administration 1
Salary: $2,119.66 - $2,757.39 bi-weekly ($55,323 - $71,967 / year)

The Technology and Innovation (T&I) Ministry supports Government of Alberta (GoA) departments with information management and technology (IMT) leadership and expertise in IMT services delivery, security, and corporate investment management that enable the GoA to meet business goals and objectives.

The T&I Ministry uses a one-government approach to IMT governance, decision-making and service delivery across the Government of Alberta (GoA) balanced with individual client needs. The Enterprise Content Management (ECM) branch provides cost effective and responsive information management services across the Government of Alberta, with a goal to introduce common and consistent ways of classification, organization and access to information.

The passionate and solutions focused people that we hire help us to drive vital programs and services that affect Albertans. Whatever your position is here, you will be a part of something great. Join us!

Role Responsibilities

Reporting to the Team Lead, File Management and System Support, the IM Analyst is a member of a professional team that works closely with a variety of clients/stakeholders to develop various strategies and processes while troubleshooting and mitigating risks with a focus on enhancing file management services, compliance and assisting in the transition from paper records to electronic information management.

The IM Analyst ensures the delivery of quality information management services and products by providing strategic support, guidance and expertise to enhance the strategic value of department records and information while minimizing risks and improving information management practices. Ensures project alignment with corporate priorities by building relationships with business partners, and participating in the design, planning and implementation of ECM solutions. Perform comprehensive work process analysis to understand the unique retention and record compliance requirements; drafting policies, procedures and guidelines.

In addition, the IM Analyst provides consultation and coaching support to Department staff and contractors/secondments. Including training; implementation and enhancement of Information Management (IM) and ECM solutions; digitization products and services; and records disposition instructions to ensure effective and efficient delivery of information management services.

Please

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Systems Thinking: you will take a long-term view towards the organization’s objectives and how to achieve them.

Creative Problem Solving: you will focus on continuous improvement and increasing breadth of insight.

Agility: you will identify and manage required change and the associated risks.

Drive for Results: you will work to exceed goals and partner with others to achieve objectives.

Develop Networks: you will leverage relationships to build input and perspective.

Qualifications

Required:

• A related two-year diploma (e.g., Public Administration, Business, Information Management), supplemented by at least one (1) year of related experience with information and/or records management
• Experience with records retention and disposition schedules, records databases, and Microsoft Office software programs, including project management
• Must be able to lift boxes weighing approximately 30 lbs

Assets:

• Experience with work process analysis
• CAPM – Certified Associate in Project Management

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

Notes This position is a permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: North Petroleum Plaza, 9945 - 108 St NW, Edmonton, AB

• The successful candidate must be able to work at the office in-person

Traveling will consist of less than 25% of the work schedule.

Candidates with lesser qualifications may be considered at a lower classification and salary.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Alberta Public Service Benefit Information –
• Professional learning and development –
• Research Alberta Public Service Careers tool –
• Christmas closure directive –
• Special leave directive –
• Positive workplace culture and work-life balance
• Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sam Thomas Mathew at Sam.Thomasmathew@gov.ab.ca.