Coordinator

Coordinator

Sequoia Co-operative Homes Inc.

Position: Coordinator (16 to 20 hrs/week), onsite.

Sequoia Coop, a 59-unit building located on 101 Twyford Street, is seeking a part-time Coordinator, answerable to a Board of Directors, to oversee the co-ops operations.

Salary: TBD - Under Review Responsibilities:

Governance:

⦁ Meets the legal obligations of the Coop under various governing bodies (Auditors, Service Manager, Fire, and Elevator Codes, Housing Act, etc.), the Housing Services Act (HSA), and the Co-operative Corporations Act

⦁ Supporting good governance for the Board and the membership.

⦁ Coordinating and supporting the implementation of the Annual Members Meeting and Annual General Meetings.

Administrative

⦁ Efficient administration of the Coops office and reception area.

⦁ Provide a welcoming and respectful environment for members and visitors

⦁ Respond to inquiries from members and the public.

⦁ Maintain members files and business records up-to-date and in good order

⦁ Have or acquire the necessary software and computer skills associated with administrative duties (Office Suite, Security System, Entry System, Financial platforms)

⦁ Operate office equipment and order office supplies

⦁ Undertake required training to meet the responsibilities of the position.

⦁ Develop a protocol for after-hours emergencies services

⦁ Prepare Monthly Management Reports to the Board

⦁ Act as Recording Secretary for Board Meetings

⦁ Respond to and resolve complaints

⦁ Write a quarterly newsletter

Financial:

⦁ Accounts payable and receivables, including rent collection, fees, arrears, payments, invoicing, and banking transactions (EFT, cheques, deposits, etc.)

⦁ Managing Rental Assistance – a program of CMHC (Rent-geared-to-income) – training provided

⦁ Contribute to the preparation of monthly and yearly financial reports.

⦁ Complete Annual Information Returns (AIR), monthly budgets and Capital Budget Planning

⦁ Keep insurance policies current and facilitate any claims

Maintenance:

⦁ Develop a property maintenance and repair schedule, including annual unit inspections

⦁ Respond to general and urgent maintenance and repair requests

⦁ Ensure move-in preparedness and move-out inspections of units.

⦁ Obtain and negotiate contract proposals for landscaping, snow removal, and other services.

⦁ Oversee the cleaning of facilities and elevators

⦁ Respond to HVAC, fire alarm and security system alarms, and other emergencies.

Occupancy:

⦁ Maintain full occupancy of both market-rent units and subsidized-units

⦁ Maintain a wait list of prospective members

⦁ Book appointments and interviews, conduct tours and orientation of prospective new members

⦁ Coordinate move-in and move-out of members (Lease, keys, police check)

Qualifications

⦁ Post-secondary education preferred

⦁ Building or Property management experience (two years minimum)

⦁ Accounting or bookkeeping certificate or related experience essential

⦁ Management experience, preferably in a housing sector (non-profit, Coop, condo, etc.)

⦁ Knowledge of property management and accounting software is an asset

⦁ Office suite (Word, Excel, PowerPoint, email, search engines, and social media)

⦁ Ability to oversee the coordination of maintenance staff and contractors

⦁ Strong organizational, time management, planning, and problem-solving skills

⦁ Strong written and oral communication skills (English essential, French an asset)

⦁ Experience working in a team environment

⦁ Knowledge of co-ops and non-profit housing.

Required Skills

⦁ Experience working in a customer service role

⦁ Sensitivity to the multicultural needs of seniors, including challenging communication, different ability, and accessibility levels.

⦁ Experience with meeting facilitation

⦁ Ability to take the initiative within the limits of the position and adapt to quickly changing circumstances and demands

⦁ Ability to work with limited direct supervision,

Assets

⦁ Knowledge of rent-geared-to-income (RGI) accounting,

⦁ Experience working in social housing or non-profit organizations

⦁ Knowledge and experience in project management (i.e., capital planning).

⦁ Experience providing Board and committee support

⦁ Valid drivers license and access to a vehicle

Applications

Only successful candidates will be contacted

References and vulnerable sector police checks required

Please submit your Resume, including salary expectation

Job Types: Part-time, Permanent

Part-time hours: 20 per week

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What is your expected pay? Please specify either hourly or yearly

Education:

• Secondary School (preferred)

Experience:

• Bookkeeping: 2 years (preferred)

Work Location: In person

Expected start date: 2024-03-01

Job Type: Part-time

Salary: $40,000.00-$45,000.00 per year

Expected hours: 24 per week

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Work Location: In person

Expected start date: 2024-03-01