Purchasing Agent 3 - Richmond

About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

Position Description

As part of the Canadian Institutes of Health Research (CIHR) Institute of Nutrition, Metabolism and Diabetes (INMD) Team, the INMD Business Officer and Event Planner will monitor and maintain Institute and event budgets, preparing quarterly budget projections and reports and managing the purchasing, payment and reimbursement for INMD events and activities under general direction of the Scientific Director and Assistant Director. The INMD Business Officer and Event Planner will also support the overall planning, coordinating and overseeing of all logistics for workshops, meetings, poster sessions, and events.

Heres What You Get to Do:

Financial Accountabilities

• Monitoring and maintaining CIHR-INMD operational budgets; preparing quarterly budget projections and reports under the general direction of the Scientific Director and Assistant Director.
• Managing the purchasing, payment and reimbursement functions for the Institute. Ensuring that expenditures presented to the Scientific Director for authorization are in accordance with Hospital for Sick Children and CIHR policies.
• Establishing procedures that meet the Hospital for Sick Children and CIHR (Government of Canada) financial administrative requirements. Ensuring institute operations reflect good business practices and generally accepted accounting principles and achieve compliance and adequate internal controls. Initiating improvements to procedures and practices to better meet financial and administrative needs of the institute.
• Maintaining proper records of accounts and files for financial data and contract deliverables.

- Reconciling monthly Hospital for Sick Children Research Institute financial reports as well as preparing and assignment of Institute expenses in accordance with the Institute Support Grant. - Preparing the Institute¿s financial annual report for submission to the HSC Research Institute and the Scientific Director.

• Acting as a financial resource for the Institute by responding to inquiries from stakeholders, HSC financial compliance officers and external financial monitoring teams.

Event Planning

• Planning, coordinating and overseeing all event logistics (e.g., workshops, meetings, poster sessions)
• Planning tasks, including creating a Project Planner, sending invitations, booking venues, arranging catering, transportation and equipment, in an effective and efficient manner under direction of INMD Assistant Director and Scientific Director.
• Building and maintaining positive relationships with vendors, meeting and event participants and other relevant INMD stakeholders that are involved in the planning and execution of meetings, workshops and events.
• Overseeing the work of suppliers and service providers to ensure that projects and events are completed on budget, effectively and efficiently.
• Scheduling and coordinating Institute Advisory Board meeting logistics; coordinating and contributing to the development of meeting materials and agendas; ensuring meeting materials are sent out on time; booking venues and coordinating all logistics, and reimbursement of all associated costs.
• Collaborating with the INMD Team and with approval from the Scientific Director, participating in the development and execution of INMD contracts with suppliers, consultants, and other service providers and inter-institute agreements with other CIHR Institutes.
• Assisting with creation of meeting packages as required.

General Accountabilities

• Accountable to the INMD Assistant Director and the Scientific Director, and able to assess and make recommendations regarding events and financial decisions related to institute operations.
• Operational administration, ordering and monitoring office supplies and equipment under direction of Assistant Director and Scientific Director.
• Coordinating and organizing meetings, teleconferences and webinars.

Heres What You Need:

Essential Requirements

• Bachelor of Business Administration or related field, or equivalent combination of education and experience required.
• A minimum of 2 years of experience in a similar position required.
• This role requires the ability to balance competing priorities and to deliver expected results on time.
• Ability to manage a diverse workload, multi-task and set priorities. The role requires a high level of organizational skills, project management and communication skills.
• Proficiency with Microsoft Office Suite and Adobe, ability to learn and navigate new computer programs.
• Proven experience in coordinating high level meetings and planning workshops and events.
• Experience working with a wide range of people from a variety of professional backgrounds and post-graduate experience.

Heres What Youll Love:

Benefits

• This position is eligible for employee benefits coverage; including but not limited to, health and dental benefits. The benefits offered will be discussed at the time of position offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.

Impact

• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.

Employment Type:

Temporary Part-time, 0.6 FTE, 1 Year + 1 day Contract with modified health and dental benefits

Our Commitment to Diversity

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

FOR EXTERNAL APPLICANTS ONLY: As a health care institution, our highest priority is the safety of patients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our patients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than fourteen (14) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer. If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.

How to Apply

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

If you are still experiencing technical difficulties please email ask.hr@sickkids.ca to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.