Senior Clerk, Building Services

JOB INFORMATION
Requisition ID: 9060
Number of Vacancies: 1
Department: Plant Maintenance (20000007) - Building Services Supervision (30000476)
Salary Information: $56,638.40 - $70,834.40
Pay Scale Group: 5SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Sat/Sun Shift: Day
Posted On: February 9, 2024
Last Day to Apply: February 15, 2024
Reports to: Manager, Building Services
The Toronto Transit Commission (TTC) is North Americas third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTCs vision is to be a transit system that makes Toronto proud. The TTCs recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."
General Accountability
Performs a variety of clerical and administrative duties to support the day-to-day operations of the Building Services section in the Plant Maintenance Department. The role also provides coverage for other administrative and support staff, as required. Key Job Functions

• Perform and/or coordinate the daily administrative activities of the Building Services section, which involves facilitation of the procurement of supplies, materials and services for the Surface Janitorial, Grounds Maintenance and, Waste Management sub-sections.
• Assist with the monitoring, tracking and updating of information/data/records, including service and supply contracts, tracking/inspection sheets, timesheet / payroll administration and reporting, and invoice administration and reconciliation.
• Prepare correspondence and/or documentation on behalf of the section/department in accordance with standards.
• Process documentation, reports, data, with accuracy, and manage and maintain these documents, records, files, following established procedures and within established timelines.
• Liaise with other colleagues/support staff, other departments, and/or external parties concerning routine matters under the direction of department staff.
• May participate in and/or assist with other departmental duties, tasks, activities, or events as directed.
• Participation in the TTC Customer Service Ambassador Program.
• Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

Skills

• Use office technology, software and applications
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals
• Create, document, and manage information and records

Education and Experience
Completion of secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent. Additional Requirements

• Prior administrative or clerical experience in a similar or related work environment
• Strong knowledge of modern office practices, procedures and equipment
• Knowledge of purchasing practices and procedures
• Knowledge and experience with financial monitoring, reporting and record keeping
• Must be proficient in the use of computers, including data entry skills and proficiency with MS Office and other software or applications relevant to the work (i.e. Maximo, OARS, IFS)
• Good organizational skills with the ability to meet deadlines and strong interpersonal and oral/written communication skills
Strong data entry skills, basic mathematic skills and good organizational skills to meet established deadlines

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.