Administrative coordinator and project development support
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If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Administrative coordinator and project development support - City of Toronto below matches your qualifications. Good Luck: D
Hourly Rate and Wage Grade: $33.34 - $36.55. Shift Information: Monday to Friday, 35 Hours Per Week, 8:30 am - 4:30 pm. Utilizes detailed layout and formatting....
- Job ID: 43225 Job Category: Administrative Division & Section: City Clerks, City Clerks Corporate Info Mgmt Svcs Work Location: Metro Hall, 55 John Street, Toronto - Occasional travel to other City office locations Job Type & Duration: One (1) Full-time, Temporary Vacancy (12 Months) Hourly Rate and Wage Grade: $33.34 - $36.55 Shift Information: Monday to Friday, 35 Hours Per Week, 8:30 am - 4:30 pm Affiliation: L79 Full-time Number of Positions Open: 1 Posting Period: 18-Apr-2024 to 02-May-2024
Reporting to the Senior Project Manager, the Support Assistant B will provide records and information management services for various divisions across the City, including the maintenance of records management systems and supporting the operations of the Citys various file rooms/areas.
Major Responsibilities:
- Co-ordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
- Responds to e-mails, telephone and in-person inquiries from all levels of City staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
- Travels to various city office locations for in person meetings and onsite work with Divisional clients
- Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data.
- Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
- Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions.
- Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
- Co-ordinates meetings, events, and schedules. Takes/transcribes minutes.
Your application must describe your qualifications as they relate to:
- Considerable experience in records management and records management systems.
- Considerable experience working in a customer service environment, responding to customer enquiries and dealing directly with City staff or the public in person, by phone and in writing.
- Experience providing administrative/clerical office support duties such as, preparing written and verbal correspondence, filing, entering, retrieving and updating data and maintaining databases.
- Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Access, Outlook, and PowerPoint).
- Good customer service and interpersonal skills and the ability to deal effectively with all levels of staff, the public and external contacts in person, by telephone and in writing.
- Strong proof-reading skills with an emphasis on attention to detail and accuracy.
- Strong organizational and multi-tasking skills and the ability to meet deadlines and assess priorities.
- Good analytical and problem-solving skills.
- Ability to maintain manual and computerized filing systems.
- Ability to carry out instructions in a timely manner with minimal supervision.
- Ability to provide work direction to other employees and carry out instructions with minimal supervision.
- Ability to exercise independent judgement and discretion in dealing with confidential matters.
- Ability to lift boxes weighing up to 15 kg.
- Flexibility to travel to other work locations within the City whether permanently or temporarily to any Records Room or other district office or records support location within the City.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES: City of Toronto employees must apply to full-time or part-time employment opportunities posted on the Citys Internal Job Posting Portal.
Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
Information :
- Company : City of Toronto
- Position : Administrative coordinator and project development support
- Location : Toronto, ON
- Country : CA
How to Submit an Application:
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Post Date : 18-04-2024
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